FOR HEALTHCARE · FEDERAL CONTRACTS

GovCon ERP for Health Systems
Managing VA, FQHC, or Federal Grant Awards

Health systems holding VA contracts, 330 grant awards, or federal cost-reimbursement agreements need DCAA-aligned cost accounting that standard PM systems cannot provide. Agaro's GovCon ERP closes that gap with compliant cost pools, indirect rate structures, and audit trails.

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GovCon ERP Platform
Search modules, runs, intents… ⌘K
Period 7 · Q3 DCAA-Ready

Dashboard

Operations summary across every govcon erp platform module deployed in your tenant — last 24 hours.

Overview
MODULES LIVE
6
govcon erp platform stack
EVENTS · 24H
3.0K
99.7% first-pass
CONTAINMENT
87%
in-band
AUDIT TRAIL
100%
replayable
OPERATIONS · LAST 24H HANDLED ESCALATED
3,010 events handled
00:0004:0008:0012:0016:0020:00
MODULES · HEALTH 6 live · tap a row to inspect
Contracts 14 Live
CDRLs & deliverables 24 Watch
Indirect rates 4 Live
Timekeeping 482 Watch
Subcontracts & eSRS 24 Live
SAM.gov pipeline 142 Live
RECENT ACTIVITY Live feed · updated 1m ago
14:45
Contracts LIVE W912DY-25-C-0042 — CPFF · period 7/12
14:38
CDRLs & deliverables SUBMITTED CDRL A001 · W912DY — Monthly status
13:31
Indirect rates PROVISIONAL Fringe — 38.2% · base: salaries
13:24
Timekeeping MOSTLY OK Engineering · 142 staff — submitted · 4 late
12:17
Subcontracts & eSRS ACTIVE SB-2841 · Acme Tech — CMMC · L2 · $402k
12:10
SAM.gov pipeline CAPTURE W912CN-25-R-0042 — Capability fit 0.92 · $4.8M
CONTRACTS · CONTRACTS

Contracts

Award, mods, options, deliverables, and closeout tracked in one record. CDRLs and milestones tied to invoices.

Overview
Active contracts
14
FFP · CPFF · IDIQ
Total funded
$24.8M
across periods
Period burn
51%
on plan
CDRLs · 14d
3 due
scheduled
CONTRACT REGISTER Active awards
W912DY-25-C-0042 CPFF · period 7/12
Live $2.4M / $4.8M
GS-35F-0119Y · TO 14 T&M · period 4/8
Live $1.2M / $3.0M
HQ0034-25-D-0008 IDIQ · 3 active TOs
Live $8.4M ceiling
N00024-24-C-2841 FFP · option exercised
Modified $1.8M
CONTRACTS · CDRLS & DELIVERABLES

CDRLs & deliverables

Contract data requirement deliverables — every milestone tied to invoice and revenue recognition.

Overview
Open CDRLs
24
3 due 14d
Submitted · 30d
12
on schedule
Past due
0
clean
Auto-pulled
88%
from project
CDRL TRACKER Upcoming deliverables
CDRL A001 · W912DY Monthly status
Submitted CO accepted
CDRL A002 · W912DY Risk register
Drafted due 5d
CDRL B003 · GS-35F Final tech report
In flight due 14d
CDRL C001 · HQ0034 Quarterly review
Submitted PM accepted
COST ACCOUNTING · INDIRECT RATES

Indirect rates

Indirect rate pools, allocation bases, and unallowable cost segregation — the structure your auditor will ask for.

Overview
Pools
4
fringe · OH · G&A · matl
Provisional
Updated
this period
Final FY24
Settled
no findings
Unallowable seg.
100%
audited
INDIRECT RATES Pool detail · period 7
Fringe 38.2% · base: salaries
Provisional +0.4 vs prior
Overhead 94.1% · base: direct labor
Provisional −1.2 vs prior
G&A 12.4% · base: total cost
Provisional stable
Material handling 4.8% · base: direct mat'l
Provisional stable
COST ACCOUNTING · TIMEKEEPING

Timekeeping & labor distribution

Compliant timesheet capture, project charging, and cost transfers — with the audit trail that survives a floor check.

Overview
Active timesheets
482
in period
Late submissions
4
over SLA
Cost transfers
12
this month · all signed
Floor check ready
100%
real-time
TIMEKEEPING · PERIOD 7 Submissions
Engineering · 142 staff submitted · 4 late
Mostly OK SLA
PM · 38 staff all submitted
Clean on time
BD · 22 staff all submitted
Clean on time
Admin · 14 staff all submitted
Clean on time
SUBCONTRACTS · SUBCONTRACTS & ESRS

Subcontracts & eSRS

Subcontract issuance, mods, invoices, and small-business reporting — feeding straight into your eSRS submissions.

Overview
Active subcontracts
24
across primes
SB participation
38%
tracking goal
eSRS · Q3
Filed
cleared
Open invoices
8
awaiting review
SUBCONTRACTS Active partners
SB-2841 · Acme Tech CMMC · L2 · $402k
Active on plan
SB-2812 · Northstar Cleared · $812k
Active on plan
SB-2802 · Atlas Eng 8(a) · $148k
Active on plan
SB-2776 · Cyber One Mod 2 in flight
Pending CO review
BD · SAM.GOV PIPELINE

SAM.gov pipeline

Live SAM.gov and USAspending integration. ML-scored opportunity matching. Capture, proposal, and award all in one place.

Overview
Tracked opportunities
142
this quarter
High-fit (≥0.85)
12
capture mode
Proposals in flight
6
3 due 14d
Win rate · trailing 12m
38%
+4 pts
SAM.GOV · MATCHED Top opportunities
W912CN-25-R-0042 Capability fit 0.92 · $4.8M
Capture BD lead
SP4701-25-R-0008 Capability fit 0.88 · $2.1M
Pursue BD lead
GS00Q-25-R-0211 Capability fit 0.85 · $8.4M
Decide no-bid?
HQ0034-25-R-0146 Capability fit 0.74 · $1.2M
Watching —
Contract · W56HZV-26-D-0044 Active · IDIQ
Draft Deploy agent
Contract spine · 14 CLINs, 9 CDRLs
J. Iredale Reviewing…
Capabilities

What govcon erp platform actually does for healthcare.

01

Contract lifecycle, cradle to closeout

Award, mods, options, deliverables, and closeout tracked in one record. CDRLs and milestones tied to invoices and revenue recognition.

02

DCAA-ready cost accounting

Indirect rate pools, allocation bases, and unallowable cost segregation set up to match the structure your auditor will ask for.

03

Labor distribution & timekeeping

Compliant timesheet capture, project charging, and cost transfers — with the audit trail that survives a floor check.

04

Pipeline & business development

Live SAM.gov and USAspending integration. ML-scored opportunity matching. Capture, proposal, and award all in one place.

05

Subcontracts & vendor management

Subcontract issuance, mods, invoices, and small-business reporting — feeding straight into your eSRS submissions.

06

Reporting that auditors recognize

Incurred cost submissions, provisional billing rates, and the variance reports your DCMA rep already knows how to read.

Specifications

Engineered to a standard, not a slogan.

Contract Types
FFP, T&M, CPFF, CPIF, IDIQ, BPA
All standard FAR types supported, plus task-order workflows for IDIQ vehicles.
Cost Accounting
DCAA-aligned structure
Indirect pools, fringe, overhead, G&A, and unallowable segregation set up with your finance team.
Integrations
SAM.gov, USAspending, GSA
Live pulls for opportunity discovery, capability matching, and award reporting.
Compliance
FAR, DFARS, CAS
Configured for the cost principles, business systems, and reporting your contracts require.
Deployment
Standard cloud or dedicated tenant
Specific compliance hosting requirements scoped per engagement.
Time-to-Live
8–12 weeks
Phased rollout: contracts and timekeeping first, accounting and BD next.
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Frequently Asked Questions · GovCon ERP Platform for Healthcare

What healthcare buyers ask about govcon erp platform
— before they sign.

FQHC 330 grantees and VA subcontractors face FAR/DCAA cost accounting requirements — segregated cost pools, allowable vs. unallowable expense tracking, and indirect rate submissions — that QuickBooks and standard healthcare PM platforms do not support. Agaro GovCon ERP is built for exactly this compliance layer, reducing audit exposure and reporting burden.
A scoped pilot runs about 30 days. Full production cutover is typically 8–12 weeks, including integration with the systems clinics, practices, and health systems already run, plus the handoff and escalation flows your team expects.
Yes. Agaro is SOC 2 Ready and HIPAA Ready, with role-based access controls, encryption at rest and in transit, per-deployment data isolation, and full audit logging — so the deployment meets the security bar clinics, practices, and health systems are held to.

Deploy govcon erp platform
for your healthcare team.

A 30-day pilot will show you the integration shape, the operator experience, and the audit trail your team will ask about — delivered by a senior engineering team that ships AI to production for clinics, practices, and health systems.

Begin Pilot