Our voice agent ran the overnight desk for six weeks before anyone noticed it wasn't a person. Handoff patterns were that clean.
Applied AI that keeps every student
moving forward
From enrollment through graduation, Agaro builds AI systems that reduce administrative load on staff, answer student and parent questions around the clock, and give institutional leaders the data they need to improve retention — without adding headcount.
Request a Briefing- 14:32 AI Voice Agent Resolved 37 inbound calls, mean handle time 2:38
- 14:18 Workflow Automation Completed Nightly reconciliation · 4,128 records · 0 exceptions
- 14:05 BI, Analytics & Logistics Anomaly Unit margin in EMEA flipped −2.4σ — drilldown ready
- 13:47 Conversation Bot Escalated 2 sessions to live agent (billing edge case)
- 13:24 Sales Automation & CRM Forecast Q3 forecast holds at 102% to plan, ±4%
- 12:58 GovCon ERP CDRL Deliverable W912DY-25-C-0042 marked submitted
- Sub-second turn-takingLatency tuned to under 800ms perceived turn-take, with barge-in and graceful interruption handling that feels like a human operator, not a robot.
- Escalation with contextWhen a human takes over, the entire conversation, intent, and customer history transfers — no 'please tell me again why you called.'
- Compliance-aware speechPII redaction, recording disclosures, and jurisdiction-specific scripts enforced at the model layer, not bolted on later.
- Outbound at scaleCampaigns run with rate limiting, quiet-hours awareness, auditory honor lists, and a shared answer-machine policy.
248 calls handled today. Mean handle time 2:41. Escalation rate 3.2% — within nominal band.
- Deployment Standard cloud or dedicated tenant
- Latency Sub-800ms perceived
- Languages 27 production-grade
- Compliance Audit-ready
- Grounded in your knowledgeRetrieval over your documents, ticket history, and product specs — with citations the user can click through to verify the source.
- Multi-channel paritySame brain, every surface. The conversation that started on the website continues seamlessly in WhatsApp three days later.
- Intent clarificationWhen a request is ambiguous, the agent asks one targeted clarifying question rather than guessing and apologizing later.
- Live-agent handoffSmooth transfer to a human with a one-paragraph context summary, draft reply, and the model's recommended next steps.
Average resolution: 1 turn for FAQs, 3 turns for billing, 4 turns for technical. CSAT 4.6 / 5 over last 30 days.
- Channels Web, WhatsApp, Slack, Teams, SMS, IG, FB, Email
- Knowledge RAG with citations
- Languages 27 production-grade
- Latency First token under 600ms
- General ledger that ties outMulti-entity, multi-currency, with sub-ledger reconciliation that runs continuously — not just at month-end.
- Procure-to-payRequisition, approval, three-way match, and vendor payment in one workflow your auditor can trace top to bottom.
- Inventory & supply chainReal-time stock positions, demand forecasting, and supplier risk surfaced before the line goes down.
- HR & workforceHeadcount, comp, performance, and time — under one record of truth, with role-based access enforced at the data layer.
12 of 14 reconciliations complete. 2 exceptions surfaced for controller review. Variance within 0.4% of forecast.
- Modules GL, AP, AR, PO, Inventory, HRIS, Payroll, FP&A, Tax, Treasury, Assets
- Multi-entity Unlimited
- Close 1–2 day cycle
- Compliance SOX, GAAP, IFRS
- Semantic layer with lineageEvery metric defined once, governed centrally, and traceable from dashboard tile to source row.
- Forecasting that's honestProbabilistic forecasts with confidence intervals — not a single line that always looks like growth.
- Anomaly detectionContinuous monitoring on KPIs that matter, with explanations for what changed and which dimensions drove it.
- Self-serve, governedOperators ask questions in plain language; the system answers using the certified semantic layer, never wild SQL.
Revenue tracking 102% of plan. Two leading indicators flipped negative — see annex. CAC payback steady at 9.4 months.
- Warehouses Snowflake, BigQuery, Databricks, Redshift
- Sources 200+ pre-built
- Semantic Layer Metric definitions as code
- Forecasting Bayesian + classical
- Contract lifecycle, cradle to closeoutAward, mods, options, deliverables, and closeout tracked in one record. CDRLs and milestones tied to invoices and revenue recognition.
- DCAA-ready cost accountingIndirect rate pools, allocation bases, and unallowable cost segregation set up to match the structure your auditor will ask for.
- Labor distribution & timekeepingCompliant timesheet capture, project charging, and cost transfers — with the audit trail that survives a floor check.
- Pipeline & business developmentLive SAM.gov and USAspending integration. ML-scored opportunity matching. Capture, proposal, and award all in one place.
Period 7 of 12. Funded $2.4M of $4.8M. CPFF burn 51%, on plan. 3 deliverables due in next 14 days.
- Contract Types FFP, T&M, CPFF, CPIF, IDIQ, BPA
- Cost Accounting DCAA-aligned structure
- Integrations SAM.gov, USAspending, GSA
- Compliance FAR, DFARS, CAS
- Durable executionWorkflows survive restarts, network failures, and downstream outages. Replay from last checkpoint, not from the top.
- Human-in-the-loopPause for approval, request input, or hand off entirely — the workflow waits patiently and resumes when authorized.
- Retry & compensationConfigurable backoff, jitter, and saga-style compensation for actions that need to be unwound on failure.
- Observability built inEvery step traced, every input and output captured, every failure investigable from a single pane of glass.
84,212 workflow executions. 99.7% success on first attempt. 246 escalated to human review per policy.
- Connectors 300+
- Execution Durable, distributed
- Throughput Millions/day
- Observability Full trace per run
- Domain-tuned modelsFine-tuning, distillation, and adapter training on your data — including parameter-efficient methods that fit your inference budget.
- Agent systemsMulti-step, tool-using agents with planning, verification, and the supervision loops your operators trust.
- Evaluation harnessesCustom evals you run continuously, so model regressions are caught in CI, not in the field.
- Safety & red-teamAdversarial testing against jailbreaks, prompt injection, and the failure modes specific to your domain.
Custom retrieval pipeline + fine-tuned reasoning model for legal review. Cycle time down from 14 days to 36 hours.
- Engagement Length 8–24 weeks typical
- Licensing Standard licensed delivery
- Team Senior applied AI engineers
- Stack Cloud-first
- Operating modelRoles, governance, eval policy, model release process — the institutional plumbing that turns AI from a project into a capability.
- Platform stand-upInference, retrieval, evaluation, observability, and a model gateway, deployed in your environment under your accreditation.
- Foundation model strategyA defensible mix of open-weights, hosted frontier, and bespoke fine-tunes — chosen by capability fit, not vendor lock-in.
- Eval & governanceThe evaluation harness and governance forum your auditor and your engineers will both rely on.
Week 1–4: target architecture. Week 5–10: platform stand-up. Week 11–13: handover. Week 14+: your team operates.
- Length 90-day program
- Deliverables Platform + ops + team
- Deployment Standard cloud or dedicated tenant
- Models Mixed strategy
- AI strategy & roadmapA clear-eyed read on where AI moves the needle for your organization, where it does not, and what to sequence first.
- Architecture reviewDeep technical review of an existing or proposed AI system — model choices, data plane, costs, failure modes, and the parts the vendor did not tell you about.
- Build-vs-buy analysisA defensible answer to whether a capability should be built in-house, bought from a vendor, or assembled from open-source — with the math behind it.
- Vendor & RFP scoringIndependent technical scoring of vendor proposals, with side-by-side architectures, cost models, and hidden risks surfaced before signature.
Architecture review delivered in 14 days. Three vendor RFPs scored. One acquisition recommended against.
- Engagement Fixed-fee, scoped
- Deliverables Written + working session
- Cleared personnel On request
- Confidentiality Mutual NDA standard
- Auto-logged activityCalls, emails, meetings — captured, summarized, and attached to the right opportunity without a rep ever opening the CRM.
- Next-best actionEach opportunity gets a recommended action, owner, and trigger — based on stage, signal, and what worked on similar deals.
- Sequencing that adaptsMulti-channel sequences that branch on engagement, pause on out-of-office, and stop on opt-out without supervision.
- Forecast you can defendProbabilistic, opportunity-level forecasts with the reasoning trace your CRO can present without a leap of faith.
Forecast 102% to plan. 14 deals at risk surfaced for AE review. CRM hygiene at 96% — up from 68% pre-deployment.
- CRM Salesforce, HubSpot, Dynamics
- Activity Capture Email, calendar, calls
- Sequencing Multi-channel
- Forecasting Bayesian
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Every Agaro module, tuned for education.
AI Voice Agent for Education
University switchboards and school front offices handle thousands of repetitive calls — enrollment deadlines, financial aid status, registration windows, campus hours. Agaro's AI Voice Agent resolves these instantly, escalating only the calls that need a human registrar or advisor.
Conversation Bot for Education
Prospective students research at 11 pm. Parents question tuition bills on weekends. Current students panic about add/drop deadlines mid-term. Agaro's Conversation Bot connects to your SIS, financial aid system, and knowledge base to give accurate, contextual answers at any hour — in the student's language.
ERP & Business Operations for Education
Higher ed institutions run on disconnected systems — a separate HR platform, a legacy finance tool, and a registrar database that never quite talk to each other. Agaro's ERP consolidates procurement, HR, budgeting, and reporting into a single environment built around academic year and term cycles.
BI, Analytics & Logistics for Education
Most institutional research teams spend more time pulling data than analyzing it. Agaro's BI platform pre-integrates with your SIS, LMS, and finance system to surface enrollment funnels, retention cohorts, advising load, and budget variances — updated each term, visible to the right roles.
Custom AI Software for Education
Off-the-shelf products solve generic problems. A transfer-credit evaluation engine, a graduate-program match recommender, or an alumni giving-propensity model built on your own institutional data does something no vendor catalog can replicate. Agaro engineers and deploys custom AI software against your specific data, workflow, and accreditation context.
GovCon ERP Platform for Education
Research universities managing federal awards under Uniform Guidance need indirect cost rate documentation, effort reporting, and cost allocation that withstand agency audits. Agaro's GovCon ERP brings compliant cost accounting, DCAA-aligned timekeeping, and sponsor billing workflows to institutions already running federal contracts alongside sponsored research.
Workflow Automation for Education
Enrollment generates dozens of manual handoffs — acceptance letters, scholarship notifications, transcript requests, course section approvals, graduation audits. Agaro maps and automates these cross-department workflows, cutting processing time and the errors that follow students through their academic career.
Enterprise AI In-House for Education
Many universities and large districts now want an internal AI function — not perpetual vendor dependency. Agaro helps you hire and onboard AI engineers, design your data infrastructure, establish responsible-use governance, and ship the first production system, so institutional AI becomes a durable internal competency rather than a consulting engagement that never ends.
Sales Automation & CRM for Education
Generic sales CRMs were not designed for the enrollment funnel — FAFSA deadlines, yield management, counselor territory assignments, and event-based nurture sequences that run on the academic calendar. Agaro's enrollment CRM tracks every prospect touchpoint from inquiry through orientation, with automated follow-up sequences calibrated to your admit cycle.
Consulting for Education
Provosts and CIOs face the same pressure: board and accreditor questions about AI readiness, vendor pitches arriving weekly, and no neutral party to evaluate them. Agaro's consulting practice conducts use-case audits, vendor assessments, responsible-use policy drafting, and build-vs-buy analyses scoped to your institution's actual constraints and academic mission.
Where AI creates leverage for education.
Can the voice agent handle calls about financial aid status without exposing protected student data?
Yes. The voice agent is designed for FERPA-aligned deployments: it authenticates callers against your SIS before surfacing any record-level information, and audit logs every disclosure event. Students can hear their own aid status; third parties receive only directory information unless a FERPA release is on file.
How does the bot stay accurate when course offerings and deadlines change each term?
The bot pulls live data from your SIS and catalog feeds rather than relying on a static knowledge base. When registration windows open or a deadline shifts, the bot reflects the change immediately. You can also push policy updates through an admin panel without retraining the model, so staff own the source of truth.
Does the ERP support fund accounting structures common in public K-12 districts?
Yes. The general ledger is built to support fund and program accounting, allowing districts to track restricted and unrestricted funds separately, report by cost center, and produce the chart-of-accounts structure required for state and federal reporting. Academic year and fiscal year calendars can be configured independently.
Applied AI capability to move faster, decide sharper, and stop losing time to busywork.
Always-on agents keep the routine in motion so your team can stay forward.
Every brief, draft, and recommendation traceable to the source row.
Surfaces the next move only when the data warrants action — never noise.
The fastest way to roll out AI agents and automation across your business — with the visibility your finance, legal, and ops teams will ask for.
Explore Console
| Signal | Source | Posture |
| Patch window 04A | SCCM | Ready |
| Anomaly · sector 4-G | SIEM | Review |
| Briefing CC-22 | Command | Prepared |
One operating layer, every team
— from the front desk to the back office.
Sales, support, ops, finance — one operating layer instead of a dozen disconnected tools.
Every signal, every record, every action — same data across teams.
Replay any decision and produce evidence on demand for finance, legal, or your auditor.
Sales floors, support queues, and ops teams that no longer drown in their own data. Continuous correlation across CRM, ERP, and your support stack — surfacing the one thing worth your manager's attention.
Get a Walkthrough
| Event | Source | Action |
| Lateral movement | EDR · sector 4-G | Review |
| DNS exfil pattern | NDR | Suppressed |
| Auth anomaly | IdP | Verify |
Three phases from signal to action,
delivered as one continuous loop.
Pull from the systems your data already lives in — CRM, ERP, support tools, databases.
Models tuned to your business, with retrieval and source-checking baked in.
Make calls, send emails, update records, draft documents — under your supervision.
One question, three phases, one feedback loop. From a manager's question to a logged action — the cycle that keeps your business moving.
Walk the Loop
Built for teams that need work done right.
Your Data Stays Yours
Your data lives in your environment. We never train models on your traffic.
Audited at Every Step
Every model call, every action, every decision — logged and replayable when you need to show your work.
Reliable in the Real World
Graceful failure modes, retry logic, and quiet recovery when an upstream system goes down.
Production in Weeks, Not Quarters
Pre-built agent frameworks and deployment templates that compress go-live from months to weeks.
Built on Solid Ground
SOC 2 Ready, HIPAA Ready, 99.9% uptime targets, and the basics of secure software done right.
Built To Last
Versioned configurations, exportable data, and clean handover documentation — so the system you run is one you can operate, audit, and extend.
What our customers say
Industry-anonymized accounts from senior buyers across our deployments. Names redacted at our clients' request; the outcomes are real.
Shipped to our private cloud in 11 weeks. Our previous integrator quoted eighteen months. The difference is engineering discipline.
Self-serve resolution went from 31% to 74% on first contact. We retired two ticketing tools and a chatbot vendor in the same quarter.
Our voice agent ran the overnight desk for six weeks before anyone noticed it wasn't a person. Handoff patterns were that clean.
Shipped to our private cloud in 11 weeks. Our previous integrator quoted eighteen months. The difference is engineering discipline.
Self-serve resolution went from 31% to 74% on first contact. We retired two ticketing tools and a chatbot vendor in the same quarter.
The teams we deploy with,
around the world.
The questions principals ask before
they sign the engagement letter.
Stand up your AI capability, the right way.
Schedule a no-pressure call. We'll walk through your stack, your goals, and the path from pilot to production.
Request a Briefing
