GOVCON ERP FOR RESEARCH UNIVERSITIES

Federal grant compliance built into
your cost accounting

Research universities managing federal awards under Uniform Guidance need indirect cost rate documentation, effort reporting, and cost allocation that withstand agency audits. Agaro's GovCon ERP brings compliant cost accounting, DCAA-aligned timekeeping, and sponsor billing workflows to institutions already running federal contracts alongside sponsored research.

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Dashboard

Operations summary across every govcon erp platform module deployed in your tenant — last 24 hours.

Overview

MODULES LIVE

6

govcon erp platform stack

EVENTS · 24H

3.0K

99.7% first-pass

CONTAINMENT

87%

in-band

AUDIT TRAIL

100%

replayable

OPERATIONS · LAST 24H HANDLED ESCALATED

3,010 events handled

00:0004:0008:0012:0016:0020:00

MODULES · HEALTH 6 live · tap a row to inspect

Contracts 14 Live

CDRLs & deliverables 24 Watch

Indirect rates 4 Live

Timekeeping 482 Watch

Subcontracts & eSRS 24 Live

SAM.gov pipeline 142 Live

RECENT ACTIVITY Live feed · updated 1m ago

14:45

Contracts LIVE W912DY-25-C-0042 — CPFF · period 7/12

14:38

CDRLs & deliverables SUBMITTED CDRL A001 · W912DY — Monthly status

13:31

Indirect rates PROVISIONAL Fringe — 38.2% · base: salaries

13:24

Timekeeping MOSTLY OK Engineering · 142 staff — submitted · 4 late

12:17

Subcontracts & eSRS ACTIVE SB-2841 · Acme Tech — CMMC · L2 · $402k

12:10

SAM.gov pipeline CAPTURE W912CN-25-R-0042 — Capability fit 0.92 · $4.8M

CONTRACTS · CONTRACTS

Contracts

Award, mods, options, deliverables, and closeout tracked in one record. CDRLs and milestones tied to invoices.

Overview

Active contracts

14

FFP · CPFF · IDIQ

Total funded

$24.8M

across periods

Period burn

51%

on plan

CDRLs · 14d

3 due

scheduled

CONTRACT REGISTER Active awards

W912DY-25-C-0042 CPFF · period 7/12

Live $2.4M / $4.8M

GS-35F-0119Y · TO 14 T&M · period 4/8

Live $1.2M / $3.0M

HQ0034-25-D-0008 IDIQ · 3 active TOs

Live $8.4M ceiling

N00024-24-C-2841 FFP · option exercised

Modified $1.8M

CONTRACTS · CDRLS & DELIVERABLES

CDRLs & deliverables

Contract data requirement deliverables — every milestone tied to invoice and revenue recognition.

Overview

Open CDRLs

24

3 due 14d

Submitted · 30d

12

on schedule

Past due

0

clean

Auto-pulled

88%

from project

CDRL TRACKER Upcoming deliverables

CDRL A001 · W912DY Monthly status

Submitted CO accepted

CDRL A002 · W912DY Risk register

Drafted due 5d

CDRL B003 · GS-35F Final tech report

In flight due 14d

CDRL C001 · HQ0034 Quarterly review

Submitted PM accepted

COST ACCOUNTING · INDIRECT RATES

Indirect rates

Indirect rate pools, allocation bases, and unallowable cost segregation — the structure your auditor will ask for.

Overview

Pools

4

fringe · OH · G&A · matl

Provisional

Updated

this period

Final FY24

Settled

no findings

Unallowable seg.

100%

audited

INDIRECT RATES Pool detail · period 7

Fringe 38.2% · base: salaries

Provisional +0.4 vs prior

Overhead 94.1% · base: direct labor

Provisional −1.2 vs prior

G&A 12.4% · base: total cost

Provisional stable

Material handling 4.8% · base: direct mat'l

Provisional stable

COST ACCOUNTING · TIMEKEEPING

Timekeeping & labor distribution

Compliant timesheet capture, project charging, and cost transfers — with the audit trail that survives a floor check.

Overview

Active timesheets

482

in period

Late submissions

4

over SLA

Cost transfers

12

this month · all signed

Floor check ready

100%

real-time

TIMEKEEPING · PERIOD 7 Submissions

Engineering · 142 staff submitted · 4 late

Mostly OK SLA

PM · 38 staff all submitted

Clean on time

BD · 22 staff all submitted

Clean on time

Admin · 14 staff all submitted

Clean on time

SUBCONTRACTS · SUBCONTRACTS & ESRS

Subcontracts & eSRS

Subcontract issuance, mods, invoices, and small-business reporting — feeding straight into your eSRS submissions.

Overview

Active subcontracts

24

across primes

SB participation

38%

tracking goal

eSRS · Q3

Filed

cleared

Open invoices

8

awaiting review

SUBCONTRACTS Active partners

SB-2841 · Acme Tech CMMC · L2 · $402k

Active on plan

SB-2812 · Northstar Cleared · $812k

Active on plan

SB-2802 · Atlas Eng 8(a) · $148k

Active on plan

SB-2776 · Cyber One Mod 2 in flight

Pending CO review

BD · SAM.GOV PIPELINE

SAM.gov pipeline

Live SAM.gov and USAspending integration. ML-scored opportunity matching. Capture, proposal, and award all in one place.

Overview

Tracked opportunities

142

this quarter

High-fit (≥0.85)

12

capture mode

Proposals in flight

6

3 due 14d

Win rate · trailing 12m

38%

+4 pts

SAM.GOV · MATCHED Top opportunities

W912CN-25-R-0042 Capability fit 0.92 · $4.8M

Capture BD lead

SP4701-25-R-0008 Capability fit 0.88 · $2.1M

Pursue BD lead

GS00Q-25-R-0211 Capability fit 0.85 · $8.4M

Decide no-bid?

HQ0034-25-R-0146 Capability fit 0.74 · $1.2M

Watching —

Contract · W56HZV-26-D-0044 Active · IDIQ

Draft Deploy agent

Contract spine · 14 CLINs, 9 CDRLs

J. Iredale Reviewing…

Capabilities

What govcon erp platform actually does for education.

01

Contract lifecycle, cradle to closeout

Award, mods, options, deliverables, and closeout tracked in one record. CDRLs and milestones tied to invoices and revenue recognition.

02

DCAA-ready cost accounting

Indirect rate pools, allocation bases, and unallowable cost segregation set up to match the structure your auditor will ask for.

03

Labor distribution & timekeeping

Compliant timesheet capture, project charging, and cost transfers — with the audit trail that survives a floor check.

04

Pipeline & business development

Live SAM.gov and USAspending integration. ML-scored opportunity matching. Capture, proposal, and award all in one place.

05

Subcontracts & vendor management

Subcontract issuance, mods, invoices, and small-business reporting — feeding straight into your eSRS submissions.

06

Reporting that auditors recognize

Incurred cost submissions, provisional billing rates, and the variance reports your DCMA rep already knows how to read.

Specifications

Engineered to a standard, not a slogan.

Contract Types

FFP, T&M, CPFF, CPIF, IDIQ, BPA

All standard FAR types supported, plus task-order workflows for IDIQ vehicles.

Cost Accounting

DCAA-aligned structure

Indirect pools, fringe, overhead, G&A, and unallowable segregation set up with your finance team.

Integrations

SAM.gov, USAspending, GSA

Live pulls for opportunity discovery, capability matching, and award reporting.

Compliance

FAR, DFARS, CAS

Configured for the cost principles, business systems, and reporting your contracts require.

Deployment

Standard cloud or dedicated tenant

Specific compliance hosting requirements scoped per engagement.

Time-to-Live

8–12 weeks

Phased rollout: contracts and timekeeping first, accounting and BD next.

Related Services

Modules that compose with this one.

Frequently Asked Questions · GovCon ERP Platform for Education

What education buyers ask about govcon erp platform
— before they sign.

How does this differ from a standard university ERP when managing federal awards?

Standard ERP modules track spend but rarely enforce Uniform Guidance cost principles at the transaction level. Agaro's GovCon layer adds award-level budget authority, disallowed-cost flagging, indirect cost pool segregation, and effort certification workflows — the documentation trail federal program officers and auditors actually examine during a site visit or close-out review.

How fast can education teams deploy govcon erp platform with Agaro?

A scoped pilot runs about 30 days. Full production cutover is typically 8–12 weeks, including integration with the systems schools, universities, and education providers already run, plus the handoff and escalation flows your team expects.

Is GovCon ERP Platform secure enough for education?

Yes. Agaro is SOC 2 Ready and HIPAA Ready, with role-based access controls, encryption at rest and in transit, per-deployment data isolation, and full audit logging — so the deployment meets the security bar schools, universities, and education providers are held to.

Deploy govcon erp platform
for your education team.

A 30-day pilot will show you the integration shape, the operator experience, and the audit trail your team will ask about — delivered by a senior engineering team that ships AI to production for schools, universities, and education providers.