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QuickBooks alternative

The QuickBooks alternative that runs the whole business.

QuickBooks keeps the books. Agaro ERP keeps the books and the customers, orders, inventory, employees, and payroll behind them in one system, with an AI assistant that does the data entry for you.

From $29 per full user / month · Employee accounts free · Free CRM plan

New 3
Invoices

Billable claims and their status.

Import Export New invoice

Total invoiced

$184,320.00

Year to date · 42 invoices

Outstanding

$28,750.00

14 open · net 30

Overdue

$6,400.00

3 invoices past due

Collection rate

94.2%

Paid within terms

All42Draft4Sent11Partially paid3Paid21Overdue3
Search invoices… StatusCustomerGroup by
InvoiceCustomerIssuedDueStatusTotalAmount due
INV-2026-0418 Acme Corp Implementation package Sep 6, 2026 Oct 6, 2026 Sent $12,000.00 $12,000.00
INV-2026-0417 Northwind Traders Monthly retainer Aug 28, 2026 Sep 27, 2026 Overdue $4,850.00 $4,850.00
INV-2026-0416 Bluebird Studio Brand system · phase 2 Aug 21, 2026 Sep 20, 2026 Partially paid $2,300.00 $1,150.00
INV-2026-0415 Harbor Logistics Warehouse rollout Aug 14, 2026 Sep 13, 2026 Draft $9,600.00 $9,600.00
INV-2026-0414 Acme Corp Training day Aug 7, 2026 Sep 6, 2026 Paid $1,800.00 $0.00
INV-2026-0413 Summit Dental Annual subscription Aug 1, 2026 Aug 31, 2026 Paid $3,480.00 $0.00
INV-2026-0412 Northwind Traders Data migration Jul 30, 2026 Aug 29, 2026 Paid $6,200.00 $0.00
INV-2026-0411 Riverside Clinic Front desk kiosk Jul 24, 2026 Aug 23, 2026 Overdue $1,550.00 $1,550.00
Rows per page 25 1–8 of 42
Agaro Agent

Ask anything about your business. The agent works with your permissions.

Sonnet 5
How did we do this quarter? Show me revenue, expenses, and our top clients.
reports.revenueQ3 2026 · by monthexpenses.summaryQ3 2026 · all categoriescontacts.topTop clients by paid revenue

Here is your Q3 summary. Revenue is up 12.4% on last quarter while expenses fell 3.1%, so your net margin rose to 47.7%.

Q3 2026 performance

Generated from live records · just now

Pin to dashboard Export
Revenue$184,320▲ 12.4%
Expenses$96,410▼ 3.1%
Net margin47.7%▲ 6.0 pts

Revenue by month ($K)

52.4Jul
61.8Aug
70.1Sep

Top clients

Acme Corp$42,000
Northwind Traders$28,450
Harbor Logistics$21,300
Bluebird Studio$14,900

Northwind Traders has one overdue invoice, INV-2026-0417 for $4,850.00. Want me to send them a reminder?

Send reminderCompare with Q2Break down by service
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The agent can only see and change what you can. Every action is recorded in the activity log.

The short answer

What is a better alternative to QuickBooks for a growing business?

When a business outgrows bookkeeping software, the better alternative to QuickBooks is an ERP that keeps accounting, CRM, inventory, and payroll on one record. Agaro ERP does that from $29 per full user per month, includes payroll for the first 10 employees, and imports your QuickBooks Online journal entries, trial balances, and customers. QuickBooks Online lists Plus at $140 a month for 5 users and Advanced at $340 for 25, with payroll sold separately.

The problem

Why growing companies outgrow QuickBooks.

02

User caps by plan

Essentials allows 3 users, Plus 5, and Advanced 25. Adding one person can mean jumping a whole plan.

03

Payroll is another bill

QuickBooks Payroll is sold separately, from $50 a month plus $6.50 per employee up to $134 plus $12.

04

Data entry never ends

Invoices, bills, and payroll journals are retyped from the tools where the work actually happened.

How it works

How moving from QuickBooks works, step by step.

Step 01
Connect QuickBooks Online
Pull your original journal entries, trial balances, and customers into Agaro, staged for review before anything posts.
Step 02
Keep the books
Invoices, payments, expenses, vendor bills, taxes, and reports run on a deterministic finance engine.
Step 03
Add the rest of the business
CRM, inventory and orders, projects, attendance, and payroll write to the same records.
Step 04
Let the assistant do the entry
Ask for an invoice or a bill; the assistant fills it from the real customer and price, and you confirm.
Side by side

QuickBooks Online vs Agaro ERP.

Compared on
QuickBooks Online
Agaro ERP
Price
Simple Start $38, Essentials $85, Plus $140, Advanced $340 per month
Essentials $29, Scale $49 per full user per month
Users
1, 3, 5, or 25 depending on plan
As many as you need, billed per full user; employee accounts free
Payroll
Add-on: Core $50 + $6.50 per employee up to Elite $134 + $12
First 10 employees included, then $4 each
CRM: leads, contacts, pipeline
Not included
Built in
Inventory and orders
Plus and Advanced
Built in
Multi-company
One company per subscription
Scale, $49 per full user
Bringing your history
Not applicable
Imports QuickBooks Online journals, trial balances, and customers

QuickBooks Online prices are Intuit's US list prices before promotional discounts, checked October 2026. QuickBooks Payroll prices are from published 2026 pricing guides. Sources: QuickBooks Online pricing, QuickBooks Payroll pricing guide.

What it costs

A year for 5 users and 20 employees.

QuickBooks + Payroll $4,230–$5,736 QuickBooks plan for your users, plus Payroll Core to Premium
Agaro ERP Essentials $2,220 $29 per full user / month; employees free, payroll 10 included then $4
You keep $2,010–$3,516 every year

License list prices only, checked October 2026. Implementation, add-ons, and taxes excluded.

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In depth

QuickBooks versus Agaro ERP

QuickBooks is excellent bookkeeping software, and for a sole proprietor that is often all that is needed. As soon as a company sells from inventory, runs a sales pipeline, or pays a team, the books become the last step of work that happened somewhere else, and every month starts with copying it in.

Agaro ERP keeps that work and the books on one record. The customer you won in CRM is the customer on the invoice, the stock you sold is the stock the journal moves, and the people on payroll are the employees whose attendance you approved. Essentials is $29 per full user per month with every module and role-based access with 5 fixed roles. Scale is $49 and adds full role-based and attribute-based access control (custom access groups, record rules, and field-level security), AI agents, API and MCP access, and multi-company. Employee accounts for clocking in, time off, and payslips are free, and payroll includes the first 10 employees each month, then $4 per employee.

Your QuickBooks history comes with you

Agaro reads your QuickBooks Online journal entries, trial balances, and customers and stages them for review, so opening balances and history arrive without re-keying. Nothing posts until you approve it.

Who should stay on QuickBooks

If you only need bookkeeping for a very small business, and your accountant works in QuickBooks every day, staying may be simplest. Agaro is for businesses that want accounting, sales, stock, and people in one place.

Frequently asked questions

What teams ask before they switch.

For a business that has outgrown bookkeeping software, the best alternative to QuickBooks is an ERP that keeps accounting, CRM, inventory, and payroll on one record. Agaro ERP does that from $29 per full user per month and imports your QuickBooks Online history.
Often, once you add payroll. QuickBooks Online Plus is $140 a month for up to 5 users, and QuickBooks Payroll adds $50 to $134 a month plus $6.50 to $12 per employee. Agaro Essentials is $29 per full user with payroll for the first 10 employees included, then $4 each.
Yes. Agaro imports QuickBooks Online journal entries, trial balances, and customers, and accepts CSV or Excel exports from QuickBooks for other records.
Agaro calculates US payroll with federal withholding and FICA plus state income tax and unemployment for all 50 states and DC, and prepares Forms 941, 940, and W-2. City and county taxes are not calculated. Ask our team about tax filing and direct deposit.
Yes. Invoices, payments, expenses, vendor bills, taxes, journals, and reports are all in the finance module, and you control exactly what each user can see.
Yes. Agaro ERP has full role-based (RBAC) and attribute-based (ABAC) access control. Essentials includes role-based access with the 5 fixed roles, and Scale adds custom access groups with inheritance, access levels per module, read, write, create, and delete rights per data type, menu visibility, record rules, and field-level security. The AI assistant follows the same rules as the person using it, so it can never see or change more than they can.

One system for the whole business, from $29 a user.

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Tell us what you run today and what is slowing you down. A real person from the Agaro team will walk you through it, no slides.