Talk to us

Set the plan.
Read the difference.

Plan amounts by account and period, then compare the budget with actual figures read from your accounting ledger.

Talk to us See the variance
Q4 marketing budget Open Budget vs actual · 2026-10-01 → 2026-11-30
Planned
$38,500
6 accounts
Actual
$31,700
read live from the ledger
Variance
$6,800
under budget
Used so far
82%
of the planned amount
  1. 6100Advertising Planned $12,000 Actual $13,450 Variance −$1,450
  2. 6110Events and sponsorships Planned $8,500 Actual $5,300 Variance $3,200
  3. 6120Content and creative Planned $6,000 Actual $3,900 Variance $2,100
  4. 6130Software and tools Planned $4,500 Actual $4,980 Variance −$480
  5. 6140Contractors Planned $5,000 Actual $2,950 Variance $2,050
  6. 6150Travel and meals Planned $2,500 Actual $1,120 Variance $1,380
  7. Total Planned $38,500 Actual $31,700 Variance $6,800

Variance = planned − actual. A positive figure is under budget.

Illustrative sample records. Not a live workspace.

One line, worked out.

A plan that stays close to the books.

Variance = planned − actual. A positive figure is under budget, a negative one is over.

6100Advertising, Q4 marketing budget

  1. Planned $12,000

    Account based planning

    Allocate planned amounts to chart of accounts entries over a defined period.

  2. Actual $13,450

    Actuals from the ledger

    Read variance against posted accounting figures rather than maintaining a separate actuals sheet.

  3. Variance −$1,450

    Part of financial reporting

    Review budgets inside Reports with the same finance access controls as the supporting books.

Three moves, one budget.

  1. Choose the period

    Set the budget dates and the accounts to include.

  2. Plan the amounts

    Record the intended amount for each account.

  3. Review the variance

    Compare the plan with actual ledger activity.

Over on the left, under on the right.

Every bar is one account of the FY26 operating budget, drawn from its variance. The longer the bar, the further the account sits from its plan.

FY26 operating budget 2026-01-01 → 2026-12-31 · 8 of 14 accounts
Over plan
3 accounts
−$8,880
Under plan
5 accounts
$16,500
  1. 6500Professional feesPlanned $15,000 · Actual $19,200 Variance −$4,200
  2. 6000Salaries and wagesPlanned $168,000 · Actual $171,900 Variance −$3,900
  3. 6300InsurancePlanned $12,000 · Actual $12,780 Variance −$780
  4. 6050Payroll taxesPlanned $21,000 · Actual $20,400 Variance $600
  5. 6200Rent and utilitiesPlanned $54,000 · Actual $52,300 Variance $1,700
  6. 6700TravelPlanned $9,000 · Actual $6,250 Variance $2,750
  7. 6400Software and subscriptionsPlanned $18,000 · Actual $14,650 Variance $3,350
  8. 6100AdvertisingPlanned $30,000 · Actual $21,900 Variance $8,100

Make the budget yours.

  1. 01

    Budgets tied to your fields

    Add custom fields in Studio on expenses, then compare spend to plan by job or department.

  2. 02

    Monthly budget review task

    A scheduled workflow opens a review task for each manager at month end.

  3. 03

    Ask for variance

    Ask Agaro Agent where you are over plan this month.

Ways to tailor Budgets

  • Roles and permissions

    Every paid plan

    Decide who can see, create and change budgets, down to records and fields, with custom roles.

    See Users and Roles

  • Agaro Agent

    Ask about your budgets in plain language. The Agent asks before it changes a record, and it works within your permissions.

    Meet Agaro Agent

  • Your own custom modules

    Scale and up

    When budgets needs a neighbour Agaro does not ship, build a module with your own fields, workflows and records in Studio.

    See custom modules

  • App Builder

    Every paid plan

    Build a website, document, slides or internal app next to your budgets, described in plain words.

    See App Builder

  • Open API and MCP

    Scale and up

    Connect your own systems, or let Claude and other AI clients work inside Agaro with the same permissions.

Beside the books.

Budgets belongs to Reports and uses the same chart of accounts and ledger as your financial statements.

Free covers one CRM user. Studio custom modules, AI agents, API and MCP, single sign on and multi company are on Scale and up. See plans and pricing. Agaro ERP is in Preview / Pilot, so you shape it directly with the product team.