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Know what you owe.
Keep the details close.

Capture vendor bills by hand, email, or PDF, post them, register payments, and review what remains payable. Add your own fields in Studio.

Talk to us

Inbox

5 ways in

  • Manual
  • Email
  • PDF
  • EDI
  • Purchase order

Recorded as the bill's Source.

Draft1

$250

  • BILL 004 $250 Harbor Supply Co Due Nov 01, 2026 Manual · total

Posted2

$2,100 open1 overdue

  • BILL 003 $600 Lakeview Services LLC Overdue since Oct 15, 2026 Manual · open balance
  • BILL 002 $1,500 Cedar Ridge Materials Due Oct 25, 2026 Purchase order · open balance

Paid1

$800

  • BILL 001 $800 Granite Equipment Co Paid, due Oct 08, 2026 PDF · total
Open payables
$2,100
2 unpaid bills
Overdue
$600
1 bill past due
Due this week
$1,500
1 bill due in the next 7 days
Paid this month
$800
1 bill paid since the 1st

A card never drags. Posting and paying are actions on the bill, so it moves lane when the bill does.

Illustrative sample records. Not a live workspace.

One bill, three jobs.

  1. Capture the bill

    Bring vendor bills in by hand, email, or PDF through the supported intake workflow.

  2. Post and pay

    Review the bill, post it through accounting, and register the payment against it.

  3. Track outstanding payables

    Use payable aging to understand which vendor balances are still outstanding.

BILL 002 Posted Due this week

Bill

Vendor
Cedar Ridge Materials
Bill reference
CR 20418
Bill date
Oct 05, 2026
Due date
Oct 25, 2026
Payment terms
Net 20
Recipient bank
Checking 4417

Totals

Subtotal
$1,415.09
Tax (6%)
$84.91
Total
$1,500.00
Open
$1,500.00

Posting

Status
Posted
Bill #
BILL 002
Source
Purchase order
Journal
Purchases

Receive, post, settle.

  1. Receive and review

    Capture the supplier’s document and check its details.

  2. Post the obligation

    Move the reviewed bill into the accounting workflow.

  3. Follow the settlement

    Register payments and review the balance that remains due.

What you owe, by when.

A calmer view of what is due. Aged Payable groups the open balance of posted bills by the same due statuses the list filters by.

BILL 004 is still a Draft and BILL 001 is Paid, so neither one is in the bars. Only what remains payable is counted.

Aged Payable Open balance by due status, posted bills only $2,100open payables

Overdue $600Due this week $1,500

  1. Overdue $600 BILL 003 · Lakeview Services LLC · overdue since Oct 15, 2026
  2. Due this week $1,500 BILL 002 · Cedar Ridge Materials · due Oct 25, 2026
  3. Due later $0 No open bills
  4. No due date $0 No open bills

Your fields, your bills.

  1. A "PO reference" field

    Make it required so every bill ties back to an order.

  2. A "Cost center" dropdown

    Offer Kitchen, Front of house and Admin so costs land in the right place.

  3. Bill received alert

    A workflow creates a task for whoever approves supplier payments.

Controls around vendor bills

  • Fields and layout in Studio

    Add fields such as purchase order reference or cost center, and present the bill list as a board or table.

    See Studio

  • Workflows and automations

    Start a workflow when a vendor bill is received. Connect it to your email, chat and the apps you already use.

    See Workflows

  • Roles and permissions

    Decide who can see, create and change vendor bills, down to records and fields, with custom roles.

    Every paid plan See Users and Roles

  • Agaro Agent

    Ask about your vendor bills in plain language. The Agent asks before it changes a record, and it works within your permissions.

    Meet Agaro Agent

  • Your own custom modules

    When vendor bills needs a neighbour Agaro does not ship, build a module with your own fields, workflows and records in Studio.

    Scale and up See custom modules

  • App Builder

    Build a website, document, slides or internal app next to your vendor bills, described in plain words.

    Every paid plan See App Builder

  • Open API and MCP

    Connect your own systems, or let Claude and other AI clients work inside Agaro with the same permissions.

    Scale and up

Free covers one CRM user. Studio custom modules, AI agents, API and MCP, single sign on and multi company are on Scale and up. See plans and pricing. Agaro ERP is in Preview / Pilot, so you shape it directly with the product team.

Where the bill meets the books.

Vendor Bills ties supplier documents, payments, and payable reporting to the same accounting records.