Operations · Procurement
Buy what the business needs.
Keep the supply in view.
Vendors, requests for quotation, purchase agreements, purchase orders, receipts, and supplier returns in one purchasing workflow, with procurement reports.
Talk to usSourcingRFQ 002
Request for quotation
Awarded3 vendors invited
- Cobalt Ridge Materials Preferred $1,415.09
- Pinecrest Lumber Supply Quoted $1,482.60
- Delmar Building Products Declined No quote
Quoted subtotals in USD. The preferred quote was ordered as PO 003.
PurchasingPO 003
Purchase order
ReceivingCobalt Ridge Materials · Main Warehouse (MAIN)
- Subtotal
- $1,415.09
- Tax
- $84.91
- Total
- $1,500.00
- Expected
- Oct 23, 2026
| Variant | Ordered | Received | Line total |
|---|---|---|---|
| Maple plywood3/4 in sheet · PLY 034 | 20 | 20 | $970.00 |
| Edge bandingMaple, 250 ft roll · EDG 250 | 6 | 6 | $138.00 |
| Soft close hingePair · HNG 110 | 40 | 24 | $250.00 |
| Brad nails2 in, box of 5,000 · NLS 200 | 3 | 0 | $57.09 |
ReceivingREC 003
Receipt
DoneReceived Oct 21, 2026
Receipts on PO 003
- REC 003DoneOct 21, 2026
- REC 004DraftNot received yet
Still to receive
- Soft close hinge16 of 40
- Brad nails3 of 3
19 units outstanding. A done receipt posts to the stock ledger.
Three kinds of work, one desk.
Sourcing, purchasing and receiving each have their own place in Procurement.
- Sourcing
Vendors and quotations
Maintain supplier context and requests for quotation before committing to a purchase.
- Purchasing and receiving
Purchase orders and receipts
Follow purchase orders and the goods received against the buying work.
- Analytics
Purchasing visibility
Review procurement reporting, supplier activity, and returns from the same operational area.
From the first quote to the stockroom.
The four lines of PO 003, followed from the quote to the receipt. Sample records.
-
01RFQ 002
Request the quote
Choose the vendor and products for the purchasing requirement.
-
02PO 003
Place the order
Review the quotation and prepare the purchase order.
-
03REC 003
Receive and review
Record incoming goods and follow any supplier return or outstanding receipt.
-
Maple plywood3/4 in sheet · PLY 034
$48.50Lowest of 2 quotes20 ordered$970.00 at $48.5020 of 20 received Complete -
Edge bandingMaple, 250 ft roll · EDG 250
$23.00Lowest of 2 quotes6 ordered$138.00 at $23.006 of 6 received Complete -
Soft close hingePair · HNG 110
$6.25Lowest of 2 quotes40 ordered$250.00 at $6.2524 of 40 received Outstanding 16 -
Brad nails2 in, box of 5,000 · NLS 200
$19.03Lowest of 2 quotes3 ordered$57.09 at $19.030 of 3 received Waiting for delivery -
Order total
$1,415.09Awarded to Cobalt Ridge Materials$1,500.00With 6% tax of $84.9119 units to receive2 lines still open
Know each supplier by their record.
The grade blends on time in full, on time and fill rate. Spend, open orders and the quote pipeline sit on the same screen.
PurchaseStart an order, then track vendor performance below.
- RFQs to send
- 2
- Drafted
- RFQs waiting
- 1
- Awaiting quotes
- Late POs
- 1
- Past expected date
- Avg order value
- $850
- Sample committed orders
Vendor scorecard Grade blends OTIF, on time and fill rate
- A
Cobalt Ridge Materials
- OTIF
- 96%
- On time
- 98%
- Fill rate
- 97%
- B
Tidewater Tool and Equipment
- OTIF
- 78%
- On time
- 85%
- Fill rate
- 90%
- C
Northfield Sharpening Services
- OTIF
- 62%
- On time
- 70%
- Fill rate
- 88%
Spend by vendor
Top 3 · $2,550 total · Sample USD
RFQ pipeline
- Draft2
- Sent1
- Awarded1
Agreement drawdown
Released against agreed40/100 units
Make purchasing yours.
Three changes to start with, then every control behind them.
-
A weekly purchasing review
A scheduled workflow opens a task each week to review open purchase orders.
-
A "Preferred supplier" tracker
On Scale, build it as a Studio custom module with your own fields.
-
Ask about open orders
Ask Agaro Agent which purchase orders are waiting. It asks first before changing anything.
Controls around purchasing
- Every paid plan See Users and Roles
Roles and permissions
Decide who can see, create and change procurement, down to records and fields, with custom roles.
- Meet Agaro Agent
Agaro Agent
Ask about your procurement in plain language. The Agent asks before it changes a record, and it works within your permissions.
- Scale and up See custom modules
Your own custom modules
When procurement needs a neighbour Agaro does not ship, build a module with your own fields, workflows and records in Studio.
- Every paid plan See App Builder
App Builder
Build a website, document, slides or internal app next to your procurement, described in plain words.
- Scale and up
Open API and MCP
Connect your own systems, or let Claude and other AI clients work inside Agaro with the same permissions.
Free covers one CRM user. Studio custom modules, AI agents, API and MCP, single sign on and multi company are on Scale and up. See plans and pricing. Agaro ERP is in Preview / Pilot, so you shape it directly with the product team.
- What you buyOperations
Products
One catalog of products with categories, variants, prices, and export. Orders, inventory, invoices, and your storefront use the same record. Add custom product fields in Studio.
- What you payAccounting
Vendor Bills
Capture vendor bills by hand, email, or PDF, post them, register payments, and review what remains payable. Add your own fields in Studio.
- Where it landsOperations
Warehouse
Locations, transfers, picking, packing, wave picking, putaway rules, cross dock, batches, carriers, quality inspections, scrap, and stock counts, with a full movement history tied to the inventory it changes.